ARTICLE I: Name
Section 1. Name of Organization
1.1.1.The name of the organization shall be the Kentucky Wrestling Officials Association.
Section 2. KWOA Organization and Operation
1.2.1. The association is organized and operated for the purposes herein set forth and any other nonprofit purposes. No parts of the asset(s), nor any income or gain there from, shall insure to the benefit of its members, except as provided for in this Constitution and its By-Laws.
ARTICLE II: Mission Statement & Objectives
Section 1. Mission Statement
2.1.1. The mission of the Association shall be to provide an educational, practical and instructional program for Wrestling Officials to qualify them for officiating assignments under the auspice of the Kentucky High School Athletic Association (KHSAA).
Section 2. Objectives
2.2.1. To assist all wrestling officials in the State of Kentucky in the development and a thorough understanding of the rules and mechanics of good officiating.
2.2.2. To upgrade the officiating in the State of Kentucky by standardizing consistency of calls in all areas of the state.
2.2.3. To promote and secure cooperation and understanding among the scholastic and collegiate coaches, athletes, school officials, and the press.
2.2.4. To foster the highest standards of ethics, and to further the interests of all good educational philosophy, aims objectives through a proper spirit of sportsmanship and a spirit of fair play through the medium of wrestling.
2.2.5. To cooperate and assist the Kentucky High School Athletic Association and local wrestling officials associations in whatever area they should ask the Association to aid.
2.1.6. To recognize members for outstanding careers and achievements through election into the Kentucky Wrestling Officials Hall of Fame.
ARTICLE III: Membership
Section 1. Conduct
3.1.1. Integrity is essential to the performance of duties and responsibilities. When carrying out the duties and responsibilities, honesty, sound judgment and careful observation of the laws and policies applicable to this Association are prerequisites. Every member is responsible for the protection of the assets and integrity of the Association. In addition, members are personally responsible for safeguarding and accounting for all Association assets, entrusted to their individual control.
Section 2. Member Eligibility
3.2.1. Membership in the Association shall be available to any person who is interested in promoting, coaching, or officiating wrestling in Kentucky. A member shall be eighteen (18) years of age or older, does not attend any high school as a continuing student, and fulfills obligations of the Association. Members of the Association must renew their membership each year.
3.2.2. All Association members shall abide by the Constitution and By-Laws.
3.2.3. Any member not complying with the spirit and constitution of this Association may be subject to disciplinary action. The Board of Directors for just cause may withdraw Association membership.
3.2.4. No one will be denied membership or access due to race, color, creed, religion, sex or national origin.
3.2.5. The Board of Directors may require statements and/or background checks for criminal activities as a condition of membership and qualification.
3.2.6. All Kentucky Wrestling officials must be a KWOA member in Good Standing. “Good Standing” is defined as an official that pays their annual dues, attends a minimum of four KWOA meetings (a meeting may constitute any of the KWOA fundraisers, any statewide local district meetings (either in person or via conference call) or the KWOA Spring Awards Banquet) and attend the fall clinic at least every other year. Each year will begin with the fall clinic and conclude with the KWOA Spring Awards Banquet. If an official is not in good standing, He/She may not be eligible for post season assignment.
Section 3. Local Associations
3.3.1. The association shall consist of six (6) Local Associations defined as:
184.108.40.206. Region 1 – Western Kentucky
220.127.116.11. Region 2 – Central Kentucky
18.104.22.168. Regions 3, 4, 5 – Louisville and Surrounding Areas
22.214.171.124. Region 6 – Northern Kentucky
126.96.36.199. Region 7 – Lexington and Surrounding Areas
188.8.131.52. Region 8 – Eastern Kentucky
Section 4. Membership Classification
3.4.1. The Board of Directors, from time to time, may establish new classes of membership and discontinue any membership class it previously established with a majority vote from the members.
3.4.2. A member shall be classified by the Board of Directors as Active, Honorary, and Suspended.
3.4.3. Active Member
184.108.40.206. A Qualified member is one who has been a member of the Association for one (1) or more years, who attends the required number of meetings as directed by KWOA and successfully meets the financial obligations imposed by the Association. He/she shall have the right to vote, hold office and to enjoy the full privilege of membership.
3.4.4. Honorary Member
220.127.116.11. An Honorary member is one who has rendered distinguished service to the sport of wrestling and/or this Association; and has been nominated and approved by the Board of Directors. Hall of Fame members are automatically rendered an Honorary member.
3.4.5. Suspended Member
18.104.22.168. A Suspended member is one who, by action of the Board, has been placed in Suspended status. During this period of suspension, the member may not vote, or receive instructions. In addition, a Suspended member may also be one who was an Active member of the Association, but because of unprofessional conduct, or a failure to pay dues and/or other acts detrimental to the welfare of this Association, can be placed on probation or suspension. The Board will rule how long the probation or suspension will last and immediately advise the member. Such probation shall require approval of two thirds (2/3) of the Board of Directors or a majority vote of the members. Suspension shall require approval of two-thirds (2/3) of the Board of Directors.
Section 5. Revocation of Membership
3.5.1. Membership may be revoked for unprofessional conduct, acts of moral turpitude, unethical act and/or acts that is detrimental to the welfare of the association. Such revocation shall follow the same procedures and requirements as a suspension.
Section 6. Reinstatement
3.6.1. Reinstatement shall be initiated by written application of person seeking reinstatement. Such reinstatement shall require the approval of a two-thirds (2/3) vote of the Board of Directors.
ARTICLE IV: Dues
Section 1. Dues
4.1.1. Dues shall be paid by each registered official by September 1st of each year.
4.1.2 Amount of Dues to be paid as follows: A) First Year Officials in the State of Kentucky will not be charged dues for their first year of officiating; B) Student Status by any Official will be charged $15 per year until they are no longer holding student status; C) All Other Officials shall pay $25 Annual Dues to the Association. Dues MUST be paid for a member to achieve “Good Standing” status.
ARTICLE V: Board Officers, Board-At-Large and Duties
Section 1. Officers and Appointed Offices
5.1.1. The Board of Directors for the Kentucky Wrestling Officials Association shall be
President, Vice President, President Elect, Secretary, Treasurer, Webmaster, Communications Director and Mentor/Training Director. In addition, there will be six (6) Local Association Directors that will be elected by their respective associations and considered the Board-At-Large. In the event that there is not representation from all six (6) Local Associations the President may appoint at his discretion Members-At-Large to fill the Board of Directors. No officer may hold more than one office at any time.
5.1.2 The appointed office(s) of the association shall be Webmaster, Communications Director and Recruiter / Trainer. The position(s) may be assigned by the President if there is an association member qualified to hold the position. The appointed offices of Webmaster, Communications Director and Mentor/Training Director will be part of the Board of Directors.
5.1.3 The Executive Board of Directors shall include the President, Vice President, President Elect, Secretary and Treasurer. Matters concerning personnel, financial or private issues will be handled by this committee in Executive Session. Decisions made by the Executive Board may become issues for Full Board Direction if warranted. Executive Board shall have the authority to spend up to $500 without full board approval. Minutes of Executive Sessions shall remain private and sealed but in records maintained by the Secretary.
Section 2. Terms of Office
5.2.1. Terms of office shall be two (2) years.
5.2.2. The term of office for all elected officers shall commence June 1st after the election.
Section 3. Authority and Duties of Officers
22.214.171.124 All officers of this Association shall have such express authority and perform such duties in the management of the property and affairs of the Kentucky Wrestling Officials Association as is provided in this Association’s Constitution and By-Laws, or to the extent not provided, as may be determined by resolution of the Board of Directors, not inconsistent with this Constitution and its By-Laws. All Officers of this Association shall also have such implied authority as recognized by common law from time to time.
5.3.2. President’s Duties
126.96.36.199. The President shall preside at all meetings of the Association and Board of Directors; call special meetings and execute the will of the Association. The President shall exercise general control over the affairs and conduct of this Association and shall perform all duties that are incidental to the office that he/she may be directed to perform by the Board of Directors.
188.8.131.52. Shall appoint all members and committee chairs to committees except where provided for in this Constitution and By-Laws.
184.108.40.206. Shall appoint a Qualified Association member to temporarily fill a Board vacancy until a special election can be held. Such appointment must be
approved by two-thirds (2/3) vote of the Board.
220.127.116.11. Shall be the spokesperson for the Association and is authorized to delegate this responsibility to other officers or members of the Association as deem appropriate.
18.104.22.168. Shall assume the position or appoint a parliamentarian from the elected board members and decide all questions that may arise under the Constitution, By- Laws or Rules and Regulations of this Association.
22.214.171.124. Notify or direct notification to a Board member of their suspension if said member fails to perform the duties of their office.
126.96.36.199. Be the chief correspondent for the Association. This duty may be delegated
188.8.131.52. Represent or appoint representation from the Association at all Kentucky High School
Athletic Association (KHSAA) Wrestling Advisory board meetings. The KHSAA has designated that the current term President of the association will have an automatic seat on the Wrestling Advisory Board.
184.108.40.206. Shall define the current Association years goals and objectives that will be discussed and voted upon by the Board during the first meeting of the year.
220.127.116.11 Shall work with the appointed officers to understand their roles and responsibilities. To include, but not limited to; website content, association communication, recruiting and training efforts.
18.104.22.168 Shall be responsible for the Annual Banquet’s coordination, setup and execution.
22.214.171.124 Shall assign a two (2) member committee to count elections, awards and any other balloting of the Association. This will be known as the Tabulation Committee (TAB Committee). One of the TAB Committee members shall be the President Elect.
5.3.3. Vice-President’s Duties
126.96.36.199. Shall serve in the place of the President in the event of the President’s absence, vacancy, abstention, or upon the request of the President.
188.8.131.52. Shall perform other duties pertaining to the office of Vice-President, or duties as may be assigned by the President of the Board.
184.108.40.206. Shall be responsible for the Fall Clinic’s coordination, setup and execution.
220.127.116.11. Shall produce a primary listing of eligible officials selected to work the Kentucky Coaches Association State Duals Tournament. He/She will also communicate this listing to the Executive Board for final approval. Selection criteria used will be the “KWOA State Duals Selection Criteria” document on file with the Association’s Secretary.
5.3.4. President Elect’s Duties
18.104.22.168. Shall investigate, at the request of the Board of Directors, complaints against Members and shall present to the Board of Directors all evidence he/she may procure.
22.214.171.124 Shall conduct the general membership balloting and elections with the assistance of the appointed TAB Committee Member. Shall provide election results to the membership at the KWOA Spring Awards Banquet and/or at a designated time dictated by the Association’s President and/or Board of Directors.
126.96.36.199. Shall maintain an accurate roll of committee memberships
188.8.131.52. Shall be parliamentarian authority for the Association.
184.108.40.206. Shall perform other duties, as may be assigned by the President or the Board.
5.3.5. Secretary’s Duties
220.127.116.11 The Secretary shall keep a record of the business transacted by the Association; give notice of; maintain a current roster.
18.104.22.168. Shall record or cause to be recorded, the minutes of the meetings of the Board of Directors, general Association meetings. The Secretary shall provide the minutes from those meetings to the members of the Board in a timely manner, or as directed by the Board.
22.214.171.124. Shall maintain the archives of the Association.
126.96.36.199. Shall publish the ballot for election of directors and officers, wok with the TAB
Committee to tally and certify any vote or election held by the Association or its Board.
188.8.131.52. Shall maintain accurate, complete and careful records of the Association and be in charge of preserving all paperwork, books, documents, records and communications of the Association.
184.108.40.206. Shall issue all notices, kits and conduct the official correspondence of the Association as directed by the President and members of the Board.
220.127.116.11. Shall compile a roster of all members and present it to the Board upon request of the Board.
18.104.22.168. Shall send notices to the Association members for membership and dues.
22.214.171.124. Shall act as Chief Correspondent with the membership.
5.3.6. Treasurer’s Duties
126.96.36.199. Shall have charge of the financial records of the Association and be responsible for filing required documents with the appropriate authorities and agencies.
188.8.131.52. Shall be authorized to establish a bank account for the Association, to execute instruments of deposit or payment of behalf of the Association, with all such instruments of payment to be co-signed by another designated signature.
184.108.40.206. Shall submit a Yearly Financial Report and Budget in writing to the Board of Directors at the first and last Board meetings each season. The reports shall be made available to the general membership upon written request. The Budget will be presented at the first General Membership meeting for final approval.
220.127.116.11. Upon request from the membership, shall produce and publish an annual financial report to the requesting members of the Association.
18.104.22.168. Shall perform other duties usually pertaining to this office or as may be assigned by the President or the Board.
5.3.7. Webmaster’s Duties
22.214.171.124 Shall maintain the Association’s Web Page.
126.96.36.199. Shall monitor Web Page activity and report to the Association Board as warranted or requested any activity that may be subversive to the Association’s visions and goals.
188.8.131.52 Shall maintain financial obligations of the Association’s Web Page through reporting to the Association’s President or Treasurer.
184.108.40.206 Shall continue to investigate methods of improving the Association’s Web Page design and the usage by the membership.
220.127.116.11 Shall be appointed by the President to serve a two (2) year term.
5.3.8. Communications Director Duties
18.104.22.168 Shall communicate via electronic, telephone or other means to the membership of the Association any correspondence found appropriate for such communication as deemed by the President and/or the Board of Directors.
22.214.171.124 Shall screen any and all communication requests submitted by any member or non-member and submit such requests to the Association’s President and/or Board of Directors for review prior to publication to the membership.
126.96.36.199 Shall be appointed by the President to serve a two (2) year term.
5.3.9. Mentor/Training Director
188.8.131.52 Shall communicate with and recruit prospective officials. Ensure their attendance and assignment to the KWOA Fall Classic for intensive training and mentoring.
184.108.40.206 Shall aid and conduct training at the Fall Clinic for new officials.
220.127.116.11 Shall ensure new officials are mentored throughout the season within specific regions. Utilizing Assigners and experienced officials to aid in the mentoring process.
5.3.10. Filling Officer Vacancies
18.104.22.168. In case of death, removal, resignation, absence or inability to act as the
President, the Vice-President shall assume the duties of the President. The President Elect will assume the duties of the Vice-President. Until such time as the Vice-President position is filled by election as in Article VII, Section 1.
22.214.171.124. In case of death, removal, resignation, absence or inability to act as the Vice-
President, the President Elect will assume duties of the Vice- President. Until such time as the Vice-President position is filled by election as in Article VII, Section 1.
126.96.36.199. In case of death, removal, resignation, absence or inability to act as the
Secretary/Treasurer, his/her vacancy shall be filled by appointment by the
President subject to the approval of two-thirds (2/3) vote of the Board of Directors.
188.8.131.52. If the offices of both the President and Vice-President become vacant within the same term, the Board of Directors shall appoint the President Elect to act as President. The Nominating Committee shall nominate a slate of at least two (2) candidates for the position of Vice-President and President Elect to the
Association. The election shall continue as in Article VII, Section 1. The President Elect shall continue as President to complete the unexpired term.
184.108.40.206. If the successful candidate for an elective office dies or withdraws after being elected, the resulting situation shall be considered as a vacancy having occurred during the term for which the candidate was selected.
Article VI: Board of Directors and Duties
Section 1. Member’s At-Large of the Board
6.1.1. Shall exercise general supervision of the officers and committees of the Association. They shall consider questions affecting the Association and shall submit their recommendations to Board of Directors.
Section 2. Election of Board Members
6.2.1. The Board of Directors of the Association shall be elected by those members qualified to vote. The Board of Directors, hereinafter, shall be referred to as the Board.
Section 3. Board Member Qualifications
6.3.1. A Qualified Association member in the Association shall be eligible for election to the Board.
Section 4. Number of Board Members
6.4.1. The Board shall consist of up to fourteen (14) members: President, Vice-President, President Elect, Secretary, Treasurer, Webmaster, Communications Director, Mentor/Training Director and six (6) Local Association Directors that will be elected by their respective associations and considered the Board-At-Large.
Section 5. Voting Rights for the Board Members
6.5.1. All members of the Board shall have the right to vote. All fourteen (14) Board members shall have one (1) vote on all matters before the Board. There are no substitute representatives permitted during Board Meetings.
Section 6. Removal or Recall of a Board Member
6.6.1. Upon two-thirds (2/3) vote by the Board, an elected Board member may be removed for:
220.127.116.11. Dereliction of duty with regard to the Association.
18.104.22.168. Unethical, moral turpitude or unprofessional behavior toward the Association or Wresting.
6.6.2. A Board member shall be recalled if:
22.214.171.124. A recall petition with 40% of Qualified Members signatures, as certified by the Secretary, is received by the Secretary.
126.96.36.199. Must receive two-thirds (2/3) vote of the Board of Directors for approval.
Section 7. Board Expenses
6.7.1. All Board Members shall not request any fees from the Association for their services, except for approved materials or special situations. All request for fees must be review and approved by the President and / or Board of Directors. The request must be approved and received by the Secretary prior to any fees being reimbursed from the Treasurer.
Article VII: Elections
Section 1. Election Procedure
7.1.1. The procedure for the election of the Board shall be as follows:
188.8.131.52. Nominations shall be presented to the Association by the Vice-President by February 21st. Nominations will be solicited via electronic media or direct contact and are open to any Active member of the Association, in good standing.
184.108.40.206. Elections and Balloting shall be open from March 1 through March 31. Both members of the TAB Committee shall independently receive all ballots/votes cast via electronic media or direct contact.
220.127.116.11. If a Board member or Officer, other than the President, resigns, there will be a special election for his/her replacement. This election will take place subject to the procedures in Article VII, Section 2.
18.104.22.168. The Officers and Board members shall be elected by members qualified to vote. These elections will take place subject to the provisions in Article V, Section 2 and Article VI.
Section 2. Voting
7.2.1. All members of the Association whom are qualified to ballot/vote shall have the opportunity to vote for the candidates of the slate. Voting shall be by the ballot system as described in Article VII, Section 1. The greatest number of votes, of those voting, shall be required for the election to the offices of President Elect, Vice-President, Secretary and Treasurer. In the event of a tie, a run-off election will be held between the two (2) candidates with the greatest number of votes. The TAB Committee will be responsible for counting the votes.
7.2.2. The six (6) Local Association Directors will be elected by their respective associations and considered the Board-At-Large. This election will be held and is regulated by the terms of each of the individual associations. In the event that there is not representation from all six (6) Local Associations the President may appoint at his discretion Members-At-Large to fill the Board of Directors.
Section 3. Term of Office
7.3.1. The term of office for all elected officers shall commence June 1st after the election.
7.3.2. The term of the outgoing Board-At-Large members shall end at the discretion of the Local Associations.
7.3.3. The term for any vacant office will begin immediately and will conclude when the term of office being filled would have terminated had the office not become vacant.
ARTICLE VIII: Meetings
Section 1. Board of Directors Meetings
8.1.1. The Board of Directors shall meet four (4) times per year in January, April, July and October. Additional meetings may be called by the President, given two weeks written notice.
8.1.2. A majority number of the Board members shall constitute a quorum, this number being six (6). For a Board to take action, a simple majority of the Board members present and eligible to vote, shall be required, except where otherwise set forth in this Constitution or its By-Laws. Unless specifically provided, the Board’s action(s) shall not be retroactive.
8.1.3. No meeting can be held, no business be transacted by the Board unless a quorum is present.
8.1.4. Order of Business
22.214.171.124 The order of business shall be as follows unless changed by a majority vote of those present for that meeting only.
Call to order
Opening remarks of the President
Reading of the Minutes
** Roberts Rules of Order, Revised, shall be the authority on all questions or procedures not stated in this Constitution.**
Section 2. General Membership Meetings
8.2.1. General meetings shall be scheduled by the Board. The number of meetings, time and place shall be recommended by the President, and be approved by
the Board of Directors during the July meeting for the upcoming year. The membership shall be provided a schedule of the meetings on the website or via email.
8.2.2. Special meetings are those called for any special purpose. The membership shall be advised 48 hours in advance if practical.
8.2.3. A majority number of the Association’s members qualified to vote shall constitute a quorum. For the Association to take action, a simple majority present and eligible to vote shall be required, except where otherwise set forth in this Constitution or its By- Laws. Unless specifically provided, the Association’s action(s) shall not be retroactive.
8.2.4. No business of the Association can be transacted by the Association unless a quorum is present, or a cumulative quorum is present at designated sites and times.
Section 3. Executive Board of Directors Meetings
8.3.1. Only meet on matters pertaining to Personnel, Financial or Private Issues in Executive Session. Minutes of Executive Sessions are to be sealed and maintained by the Association’s Secretary in Archives.
ARTICLE IX: Amendments
Section 1. Constitutional Amendment
9.1.1. This Constitution is fundamental and shall not be added to, deleted from, or repealed, except by an amendment to the Constitution, approved by the vote of two-thirds (2/3) of the Association’s members qualified to vote on the question. Should there be any inconsistency between this Constitution and the By-Laws, this Constitution shall prevail.
Section 2. Proposed Constitutional Amendment by the Board
9.2.1. Any Board member may propose an amendment to the Constitution, and if the Board, by simple majority vote, adopts a resolution recommending the amendment, then the amendment shall be presented to the membership for approval.
Section 3. Proposed Constitutional Amendments by the Membership
9.3.1. If a member requests the Board to recommend an amendment to the Constitution and the Board declines to do so, then a petition for such an amendment may be circulated among the members. The petition must include the signature and printed names of no less than forty percent (40%) of the Association’s members qualified to vote. The signatures shall be verified and approved by the Secretary.
9.3.2. Each page of the petition shall contain the proposed amendment at the top of the form. The language used at the top of the form must be identical to the language of the proposed changes. If they are not identical the petition shall be deemed invalid, unless approved by the Board.
9.3.3. The language of the proposed amendment must be the same language as was first presented to the Board. The Board shall specify the procedure for the initiation and circulation of such petition.
9.3.4. Upon verification of the submitted petition(s), the Board shall submit the amendment for a vote on the proposed amendment, in which event, the Board shall publish and circulate ballots to all members qualified to vote at the next election cycle.
9.3.5. The Board shall provide the language of all proposed amendments to the Constitution, in writing to the membership, at least fourteen (14) calendar days prior to the date set for counting ballots. This is the responsibility of the Secretary.
Section 4. Effective Date of Amendments
9.4.1. The President shall appoint members of the Board of Directors, which will tabulate the results of any vote of the Association. Results of the Committee will be certified by the Secretary and provided to the President. The President will announce and post all election results as soon as the results are determined and certified as valid by the Secretary.
9.4.2. Amendments approved by a two-thirds (2/3) majority of the Association’s
Members shall be implemented on June 1 unless specifically provided for in the amendment.
Section 5. Requirements for Proposed Amendments
9.5.1. No proposed amendment placing the Kentucky Wrestling Officials Association in a position of non-conformance with local, state, or federal laws, Kentucky High School Athletic Association’s (KHSAA) or National Federation of State High School Associations (NFHS) rules or regulations, or requirements for amendments shall be allowed.
9.5.2. The Board of Directors may, at its discretion, obtain the advice of counsel regarding the legality of construction of any proposed amendments if Association funds allow.
9.5.3. In all meetings of the Board of Directors and all meetings of the Association, Robert’ Rules of Order (Newly Revised, 10th edition), hereafter referred to as RRO, and shall serve as the parliamentarian guide for the Association. Where there is a conflict between RRO and this Constitution or By-Laws, this Constitution or By-Law will take precedence.
Article X: By-Laws Amendments
Section 1. By-Laws Amendment
10.1.1. These by-laws are fundamental and shall not be added to, deleted from, or repealed, except by an amendment to the by-laws, approved by a vote of a majority of the Association’s members qualified to vote on the question. Should there be any inconsistency between this Constitution and the By-Laws, this Constitution shall prevail.
Section 2. Proposed By-Laws Amendment by the Board
10.2.1. Any Board member may propose an amendment to the By-Laws, and if the Board, by simple majority vote, adopts a resolution recommending the amendment, then the amendment shall be presented to the membership for approval. If the amendment was requested by a non-Board member and is not approved by the Board, the petitioning member(s) may petition as provided in Article IX, Section 3.
Section 3. Proposed By-Laws Amendments by the Membership
10.3.1. If a member requests the Board to recommend an amendment to the By-Laws and the Board declines to do so, then a petition for such an amendment may be circulated among the members. The petition must include the signature and printed names of no less than forty percent (40%) of the Association’s members qualified to vote. The signatures shall be verified and approved by the Secretary/Treasurer.
10.3.2. Each page of the petition shall contain the proposed amendment at the top of the form. The language used at the top of the form must be identical to the language of the proposed changes. If they are not identical the petition shall be deemed invalid, unless approved by the Board.
10.3.3. The language of the proposed amendment must be the same language as was first presented to the Board. The Board shall specify the procedure for the initiation and circulation of such petition(s), including approval of the wording to assure that it is properly framed, or adds examples to illustrate the intent.
10.3.4. Upon verification of the petition(s), the Board shall call for a special ballot on the proposed amendment, in which event, the Board shall publish and circulate ballots to all members qualified to vote.
10.3.5. The Board shall provide the language of all proposed amendments to the By- Laws, in writing to the membership, at least fourteen (14) calendar days prior to the scheduled election.
Article XI: Finances
Section 1. Budget
11.1.1 The proposed budget for each fiscal year shall be presented to the Board for its approval at the October meeting. The proposed budget shall cover the cost of operation and activities for the coming year. The Board may use the Association’s reserves to balance the annual budget.
Section 2. Endorsement Signatures
11.2.1. The Board will designate the Treasurer, President and President Elect as authorized signatories on all KWOA bank accounts.
Section 3. Annual Dues and Fees
11.3.1. The date and amount of the payment for membership in the Association shall be determined annually by the Board of Directors.
11.3.2 All members shall pay dues, unless stipulated in this Constitution or By-Laws.
11.3.3. Dues shall not be prorated within a year for new or terminated memberships.
11.3.4. There shall be no dues for Honorary Members.
11.3.5. Annual dues will be reviewed on a yearly basis by the Board and revised as required by majority vote of the Board.
11.3.6. The date Association dues and assignment fees are due will be stipulated annually by the Board, and late charges, as stipulated annually by the Board, will be assessed to Association fees received after the date determined.
Section 4. Fiscal Year
11.4.1. The fiscal year of the KWOA shall be June 1st through May 31st.
Section 5. Board Compensation and Expenses
11.5.1. The KWOA’s officers or Board members shall receive no compensation for their services; however they shall be entitled to reimbursement for authorized expenditures incurred in conjunction with the performance of their duties for KWOA. The expenses of officers in conducting the business of the Association shall be paid from the funds of the treasury and authorized by the Board of Directors.
Section 6. Dissolving
11.6.1. In the event of dissolution after all obligations and debts are paid, the remaining assets shall be distributed in equal shares to each member of the Association.
Section 7. Bookkeeping
11.7.1. The Treasurer shall ensure that an accurate and complete set of books and records of account are kept for a minimum of five (5) years, which may be inspected by any member, for any proper purpose, at any reasonable time. Such request must be submitted in writing and presented to the Board of Directors, where a majority vote of the Board will be necessary to release the requested documents.
Section 8. Reserves
11.8.1. The KWOA shall strive to keep reserves to provide for uncertainties, such as cancellations, financial crises, compliance with changes in laws and other unforeseen liabilities. Any other reserves kept by the KWOA for specific purposes (for bad debts, self insurance, etc.) shall be in addition to this balance. The Board shall determine a prudent level of the reserves, within the guidelines established by the state for Non-Profit Organizations.
Section 9. Special Assessment
11.9.1. Special assessments may be levied by the Board to cover the expense of special projects or for any other purposed approved by two-thirds (2/3) majority of the Board and a simple majority of the membership.
Section 10. General Fund
11.10.1. Any income from dues or from other activities shall be placed in a general fund and be available to pay the expense of the Association’s operations. The Treasurer is empowered to pay expenses of the operation of the Association as authorized by budget appropriations from the general fund, once directed by the President after having been approved by a majority of the Board, unless otherwise in this Constitution or By-Laws.
Section 11. Audit
11.11.1. The financial records of the Association shall be audited during the turnover of offices. The Finance Committee or appointees of the recently elected President and the President who is ending the term shall conduct the audit and make recommendations deemed appropriate to the Board.
ARTICLE XII: Fall Clinic and Spring Banquet
Section 1. Fall Clinic
12.1.1. The purpose of the Clinic is to instruct officials on the interpretations of the rules and mechanics of this Association as they are administered.
12.1.2. The Clinic shall be the responsibility of the Vice President or his designate.
12.1.3. The Clinic shall be held in conjunction with a State Rules Interpretation Meeting in the fall, prior to the opening of the season.
12.1.4. It is required, unless special circumstances prevent, that all members of the Association attend the Fall Clinic. Failure to do so could revoke your membership privileges and voting rights.
Section 2. Spring Banquet
12.2.1 The KWOA shall hold an annual membership meeting and awards banquet for its members in good standing. This event will take place once the KHSAA State Tournament has concluded and prior to June 1 of the current year.
12.2.2 At the KWOA Spring Awards Banquet there will be awards presentations for annual awards and induction into the KWOA Hall of Fame
126.96.36.199 The awards that will be presented are the following: Lawrence V. Mann ‘Official of the
Year’ and David M. Barnett ‘Rookie of the Year’. These awards will be nominated by and voted on prior to the Spring Banquet by the membership.
188.8.131.52. The Hall of Fame inductees will be nominated from the membership and the President will appoint a committee to review credentials and will forward its recommendations to the Board of Directors for inductions. Inductees shall be recognized for life achievements, and contributions to wrestling officiating in the State of Kentucky. Inductees can be officials or contributors. Nominations will be accepted from the membership Between Oct 1st and Jan 31st.
184.108.40.206 The “Presidential Choice Award” will be awarded as deemed appropriate and chosen by the President of the Association. This award, at the discretion of the President, recognizes any association member in good standing for outstanding service to the KWOA during the current year. This award may or may not be an annual award.
ARTICLE XIII: Authority
Section 1. Authority
13.1.1. No member of the Association may act in behalf of the Association unless he is specifically designated to do so. All officers shall confer with the President and/or the Board of Directors before taking any decisive actions in their duties.
13.1.2. The Rules of the National Federation of State High Schools shall be part of this Constitution.
13.1.3. The Rules of the Kentucky High School Athletic Association shall be part of this Constitution.
ARTICLE XIV: Revision Date
Section 1. Revision Date
14.1.1 Original Authored Date 11-15-10
220.127.116.11. Revision #1 12-10-10
18.104.22.168 Revision #2 04-27-19